Cylinder Rental & Deposit
Rental revenue is the quietest leak in the gas business. Cylinders go out on a delivery challan, sit at a customer's premises for eleven weeks, and get billed for three — because the holding clock was tracked on paper, if at all.
This solution attaches a rental clock to the cylinder itself. From the moment a serial is issued to a customer, holding days accrue automatically against the agreed free period, slab rate and deposit terms recorded on that customer's contract.
When a customer disputes an invoice, you answer with a serial-level statement — issue date, challan number, return date and the exact chargeable days — instead of a phone call and a discount.
Key benefits
Recover unbilled holding days
Automatic day counting captures demurrage that manual registers routinely miss.
Deposits that always balance
Security deposits are tied to serials, so refunds and adjustments reconcile on return.
Disputes settled in minutes
Serial-level statements show exactly which cylinders a customer holds and since when.
Contract-accurate pricing
Free days, slab rates and customer-specific terms are applied automatically to every invoice.
What's included
- Customer-wise cylinder holding ledgers
- Automatic demurrage and rental day calculation
- Security deposit capture, adjustment and refund
- Free-period, slab and contract-rate rules
- Ageing reports for long-held cylinders
- Invoice export to Tally, BUSY, SAP and Oracle
Frequently asked questions
Can different customers have different rental terms?
Yes — free days, daily or monthly rates, slab pricing and deposit amounts are set per customer or per contract and applied automatically.
How are deposits handled when a cylinder is never returned?
The deposit stays linked to the serial and can be forfeited or adjusted against the invoice, with the full trail retained.
Does it show which customers hold cylinders the longest?
Ageing reports rank customers and individual serials by holding days so recovery teams can chase the worst offenders first.
Will the invoices match our accounting system?
Rental and demurrage charges export into your ERP or accounting package, so no one re-keys figures.
Ready to gain full control of every cylinder?
Book a personalized GCT demo and see how leading gas companies eliminate cylinder losses.