Cylinder Rental Software
Cylinder Rental Software automates the money side of returnable cylinders — tracking which customer holds which cylinder, for how long, and exactly what deposit, rental and demurrage they owe.
Because holding time is measured from the moment a cylinder is scanned out to the moment it is scanned back in, rental and demurrage charges are calculated automatically and are impossible to dispute.
It is the answer to the two questions rental gas businesses ask most: 'who has my cylinders?' and 'what are they costing us?'
Key benefits
Recover rental revenue
Every day a cylinder is held is billed automatically, so demurrage stops leaking.
Dispute-proof charges
Scan timestamps back every rental and demurrage line, ending 'we returned it' arguments.
Clear customer holdings
See exactly which cylinders each customer holds and for how long.
Deposit control
Track deposits taken and refundable balances against physical cylinders returned.
What's included
- Automated daily rental and demurrage calculation
- Customer-wise cylinder holding ledgers
- Deposit collection and refund tracking
- Configurable rental slabs and free days
- Overdue and long-holding alerts
- Rental statements and outstanding reports
Frequently asked questions
How is demurrage calculated?
Holding time is measured between the scan-out and scan-in of each cylinder, and rental/demurrage is applied automatically using your configured rates and free days.
Can I see which customer is holding my cylinders?
Yes. Each customer has a live holding ledger showing exactly which cylinders they have and for how long.
Does it handle deposits and refunds?
Yes — deposits are tracked against physical cylinders and refundable balances update automatically when cylinders are returned.
Can rental rates differ by customer or cylinder type?
Yes, you can configure rental slabs, free days and rates by customer, gas type or cylinder size.
Ready to gain full control of every cylinder?
Book a personalized GCT demo and see how leading gas companies eliminate cylinder losses.